Gestão e disponibilização da produção técnico-científica dos institutos federais de educação, ciência e tecnologia por meio de repositórios institucionais

Abstract

Regardless of when the Instituto Federal de Educação, Ciência e Tecnologia de Mato Grosso do Sul (IFMS) was founded, which celebrated its 10th anniversary in 2018, its academic community and faculty have distinguished themselves by means of significant scientific investigations. However, these works should be widely available to society, especially when considering the different technological resources provided by the internet, the continuing advances in Information and Communication Technology (ICT), and the contributions of the Open Access Movement (Movimento do Acesso Aberto) to the democratization of access to scientific knowledge. To solve such problems, many educational institutions have been using Institutional Repositories (IR). Repositories have become useful tools for educational institutions, once they allow collecting, organizing, preserving, and providing intellectual output in different formats. Initially, this work seeks to answer the following questions: how does the IFMS share its technical-scientific output? Is that sharing enough to meet community requirements? Therefore, this research aimed to implement a digital repository (DSpace©) at the campus of IFMS in Coxim, as an experimental project. The methodology used was exploratory research through a qualitative approach by means of the analysis of documents. Four questionnaires were used to collect data, with the following goals in mind: identifying how the collecting, organization, provision, and effective use of term papers at IFMS works; evaluating the academic community's potential need and interest in an Institutional Repository; and analyzing the impact of Compila, an educational product, that is, a website developed by the author of this research and available for free at compilaif.wixsite.com/website. The educational product is designed to provide access to the Institutional Repository implemented into Federal Institutes, saving researchers’ time and saving time for those people interested in the studies conducted by these institutions, as well as to bring information about depositing files in the repositories, research tips that may address and improve users’ time on these platforms and other research bases, including suggestions to information professionals and teachers in order to promote and increase the use of IR. Results showed that there is a need to establish standard procedures for collecting, organization, and provision of term papers by the IFMS library. The solution proposed for the aforementioned point would be the adoption of a systemic work, in other words, the implementation of the IFMS library system, once there are ten libraries in the institution that perform the same activities, so that it could ease the relationship among managers, librarians, and users, mainly. This study concluded that there is a need for an Institutional Repository whether due to students’ or teachers’ interest or even to librarians that will assist in sharing technical and scientific works provided by the institution.